Expense & Travel Management

Print PDF

At Archibald Relocation, one call does it all. We offer full-service management of employee relocation and travel expenses to help your company save time and money, and to reduce wear-and-tear on your new or transferring employees so they’re ready to go and fully productive as soon as possible.

An Unbeatable Package of Relocation Expense Services

Let us take care of the details. Here are just some of the service we provide:

• Managing lump sum payments made to employee for relocation expenses.
• Counseling employees about which relocation expenses are considered taxable income and the procedure is for submitting expenses for reimbursement processing.
• Offering employees “Relocation Expense Report” forms and online portal access to MoveTrack in order to post expenses, which make the audit and approval process faster and easier.
• Receiving original receipts from employees for audit, approval, tracking, and submittal to your corporate office for payment and/or wire approval.
• Managing third party service provider direct billings (van lines, storage costs, etc) for audit, approval, tracking and submittal to your corporate office for payment and/or wire approval.
• Wiring payments and cutting checks.
• Preparing detailed relocation reports summarizing relocation expenses tracked by employee, cost center, and so forth monthly, quarterly, or however required.
• Passing along the savings we enjoy through negotiated contacts with all service providers.

The Convenience of Wire Billing Service

For your convenience, Archibald Relocation can set up a wire billing system for your company Wire billing streamlines the processing of employee relocation expense reimbursements and payments to third party vendors. Once you’ve given your final approval for all expenses and monies have been wired to Archibald Relocation’s designated checking account, we take care of cutting checks and mailing them to the appropriate payee in a timely fashion.

Relocation Expense Tax Gross-Up

Archibald Relocation can provide tax gross-up assistance through our MoveTrack relocation management tracking program. Based on your tax and payroll policies, MoveTrack will generate gross-ups as required. A year-end tax assistance summary report and new or transferred employee relocation tax assistance worksheet will be will be sent to your corporate office. Additionally, we can provide a year-end relocation tax report to the employees along with a listing of their detailed moving expenses.

Please note that the MoveTrack reports are provided as a relocation benefit only and do not necessarily reflect an individual’s true tax filing circumstance. The employee’s specific tax situation should be discussed with his or her tax accountant or other professional. The year-end tax assistance summary reports are not submitted to the IRS and are not filed with the individual’s tax returns.